Last updated 20 August 2026
Privacy Policy
This policy explains how Trofeo Motoring Society collects, uses and discloses personal information obtained through this website — what we collect, why, and what you can do about it. By using this site you agree to the collection and use of information in accordance with this policy. Terms used here have the same meanings as in our Terms & Conditions.
Who we are
This site is operated by Trofeo Karting, a company registered in Colorado. Trofeo Motoring Society is the name we use for this event; Trofeo Karting is the company behind it, and the one that decides how the information described here is used.
You can reach us at info@trofeomotoringsociety.com about anything on this page, including a request to see a copy of your data or to have it deleted.
Information collection and use
The registration form is the only place this site asks you for information. It collects:
- Your name
- Your email address
- Your mobile number
- A description of the vehicle you would bring
- Whether you would bring a passenger
- Whether you are interested in sponsoring the event
We use this information to contact you, identify you, process registrations, judge whether the run suits you and your car, and improve our services. There is no account to create.
We also use these details to count how many drivers have registered — the run only goes ahead once ten have. We do not sell your information, and we do not add you to an unrelated marketing list.
Where the law requires a basis for this, it is your consent, given by submitting the form, together with our legitimate interest in responding to an enquiry you started.
Submitting twice
Your email address identifies your registration. Registering again with the same address updates the details we already hold rather than creating a second record.
Log data
Whenever you visit this website, we may collect information your browser sends to us, known as log data. This may include:
- your IP address;
- browser type and version;
- the pages you visit;
- the date and time of your visit;
- the time spent on those pages; and
- other diagnostic or statistical data.
Cookies and similar storage
Cookies are small files, often used as anonymous unique identifiers, stored on your device. The measurement tools described below set their own cookies and browser storage, which they use to recognise a returning browser.
If you switch measurement off, one small item is stored in your browser to remember that choice, so it survives between visits. It contains only that preference and is never sent to an advertiser.
You may also accept or refuse cookies through your browser settings, though if you refuse them some parts of this site may not function properly.
Service providers
We engage a small number of third-party companies to facilitate our services, provide services on our behalf, perform service-related functions, or help us analyse how our services are used. They process data on our instructions, may access your personal information only to perform those services, are obliged not to use it for any other purpose, and each has its own privacy terms:
Payment processing
Payment is optional and is never required to register. Where you choose to pay:
- Stripe
- Processes the transaction and holds the card details you enter on its form. We never receive or store them.
Analytics and advertising
We use the tools below to understand how this page is used and whether our advertising is working. They run by default. You can switch them off at any time using the privacy link in the footer, and once you do they are not loaded at all on future visits — not merely muted.
- PostHog
- Measures how the site is used and can record a replay of your session — your clicks, scrolling and typing on this site — so we can see where the registration form is confusing. If you register, your email address is used as the identifier so the visit and the registration line up.
- Google Analytics 4
- Reports how visitors arrive and which pages they see, and reports registrations back to Google Ads as a conversion.
- Meta Pixel
- Tells Meta when a registration happens so our Instagram and Facebook advertising can be aimed at people more like you. This shares information with Meta, which may match it to a Meta account.
One record of a registration is made regardless of this choice: when your registration is saved, we log that it happened so we can count drivers and judge whether our advertising is working. If you have not accepted analytics, that record is not linked to your browsing.
Sharing with others
Beyond the providers above, if you are offered and accept a place on the run we share what is necessary to operate it — for example your name with a hotel, venue or circuit. We share only what each supplier needs, and we do not sell your information.
How long we keep it
We keep registrations while the Heritage Run is being planned and for a reasonable period afterwards, so we can contact you about a future run. Ask us to delete yours and we will, without needing a reason.
Analytics providers apply their own retention periods, described in their policies linked above.
Your rights
Wherever you live, you can ask us to:
- Tell you what we hold about you
- Correct anything that is wrong
- Delete it
- Send you a copy
- Stop using it for a particular purpose
- Withdraw consent you previously gave, including for analytics
Write to info@trofeomotoringsociety.com and we will action it. Depending on where you live you may also have the right to complain to a data protection regulator.
Where your data goes
Our providers are based in, or store data in, the United States. If you are in the UK or EEA, that means your information may be transferred outside your country under the safeguards those providers operate.
Security
We value your trust in providing us with your personal information and use commercially reasonable means to protect it. However, no method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security.
Links to other sites
This site may contain links to third-party websites. If you follow one, you will be directed to that site. We do not control and are not responsible for the content, privacy practices or policies of any third-party site, and we encourage you to review their privacy policies before providing personal information.
Children's privacy
This site is aimed at adults and our services are not directed to children under 13. We do not knowingly collect personally identifiable information from children under 13, and if we learn that we have, we will delete it promptly. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
Separately, participation in the run itself is restricted to those aged 21 or older.
Changes to this policy
We may update this policy from time to time. Any change is posted on this page, becomes effective on posting, and the date at the top changes with it. This version is dated 20 August 2026.
Contact us
If you have questions or suggestions about this policy, write to info@trofeomotoringsociety.com.